Expectations of Student Conduct
Florida State College is dedicated to maintaining an environment which fosters student success. The College endeavors to protect the rights of students and also expects all students to act responsibly.
Attendance at the College is a privilege, and in order to maintain the College ideals of scholarship, character, and personality, the right is reserved by the College to establish rules and regulations to foster these ideals and protect the interest of the College. Each student is subject to federal and state laws, respective county and municipal ordinances, and all rules and regulations of the College.
Violations of published laws, ordinances, or rules and regulations may subject the violator to appropriate disciplinary action by College authorities.
Disciplinary action, unless otherwise provided by law, may include fines, the withholding of diplomas or transcripts pending compliance with rules or payments of fines and the imposition of probation, suspension, or dismissal. Students shall be afforded due process as defined in Florida State College at Jacksonville District Board of Trustees Rule 6Hx7–2.18 prior to the administration of disciplinary action for violation of this rule.
- Any act or behavior on the part of the student which tends to impair, interfere with, or otherwise disturb or obstruct the orderly conduct, processes, functions, and/or interests of the College is expressly prohibited. Such acts or behavior may include, but are not limited to, the following:
- Consumption of alcoholic beverages on campus or at a College function.
- Illegal use or possession of illegal drugs or narcotics.
- Cheating in any form.
- The use of indecent or abusive language.
- Hazing as defined in Chapter 240.326 Florida Statutes.
- Vandalism or destruction of property.
- Falsification of records.
- Unauthorized use of the College name.
- Lewd or indecent conduct or attire.
- Violence against any member or guest of the College community.
- Theft or willful destruction of College property or of the property of members of the College.
- Interference with the freedom of movement of any member or guest of the College.
- Obstruction of the normal processes and activities of the College community.
- Deliberate interference with the rights of others.
- Violation of federal or state law, or county or city ordinance.
- Repeated offenses of a less serious nature.
- Sexual harassment or assault.
- Accessing, altering or deleting College computer files/systems.
- Stalking (to repeatedly follow another person so as to put that person in fear for his/her safety).
- Violation of the Computing Facilities Use Agreement.
- Any other offense reasonably deemed to be contrary to the best interest of the College.
Procedures for Handling Violations of College Standards of Conduct
The campus dean of student success will be responsible for student discipline. All alleged student violations of Board Rules or College regulations will be referred to the appropriate campus dean of student success. Any administrator, faculty member, career employee, student, guest of the College or other College staff person may allege violations against any currently enrolled student.
Temporary Order of Suspension
In the case of a violation which clearly disrupts the orderly processes of campus operations or endangers the life of others, the campus dean of student success may issue a temporary order of suspension or removal from the campus in order to protect the best interest of the College. In all cases of temporary suspension or removal from the campus, the student(s) involved shall be requested to remain off College property pending the scheduling of a hearing regarding the charges brought against the student(s) to sign the Temporary Order of Suspension Form 81–S2.
The campus dean of student success or his/her designee shall immediately notify the President and the appropriate Vice–President/Provost of his/her action of temporary suspension and the Board Rule that allegedly has been violated. The student(s) involved will be notified in writing of a hearing and the nature of the charges. The Notice of Hearing Form 81–CE1 format shall be used to notify the student of the specific charges and the time and place for the hearing.
A written report of the incident and all other pertinent documentation shall be kept on file in the office of the campus dean of student success.
Initial Investigation of Discipline Problems
When the campus dean of student success receives information that a student has allegedly violated a Board Rule or other College regulation, the dean or his/her designee shall investigate the alleged violation(s). After completing the investigation, the dean may:
Dismiss the allegation(s) as unfounded, either before or after conferring with the student(s) and/or other parties concerned.
Advise the student(s) of his/her rights to an administrative hearing by the campus dean of student success or a campus discipline committee hearing; that formal charges are being filed based upon alleged violations of the specific Board of Trustees Rules and that the witnesses and documentary evidence supporting the allegations will be prepared for use in the disciplinary hearing. Advise the student(s) of their right to have witnesses appear on their behalf.
Any student(s) charged with an offense for which suspension, dismissal or restitution may be warranted shall be provided, by the campus dean of student success to whom the student(s) is/are directly responsible, written notice of the charges and an opportunity to present the student’s version of the controversy before said dean.
The president shall have authority, after notice to the student of the charge(s) and after a hearing thereon, to expel, suspend or otherwise discipline any student who is found to have violated any rule or regulation of the Board of Trustees or any law or ordinance; the violation of which has an adverse effect on the College. If the campus dean of student success reasonably believes, after a hearing, that the charge(s) are accurate, the dean shall recommend suspension or appropriate sanction of the student to the President together with reasons therefore and appropriate supporting documentation.
The president shall, after a review of the recommendation, notify the student(s) of his decision on the matter. Such notification shall be made by certified mail, return receipt requested and shall be effective immediately unless otherwise specified by the President.
A student may refuse an administrative hearing and elect a hearing before a campus discipline committee. If the student accepts an administrative hearing, he/she shall sign a statement prepared by the campus dean of student success that he/she understands the nature of the charge(s), his/her rights to a hearing, or the rights to waive the same, and accept whatever penalty may be imposed. Minutes shall be kept of the administrative hearing. Written notification of the results shall be furnished, in cases when suspension, dismissal or restitution is recommended, to the student, vice president/provost, instructor(s), and Registrar, as appropriate.
Discipline Committee Hearing
If it is decided that a campus discipline committee hearing will be held, the campus dean of student success will notify the student(s) to appear before the student discipline committee in connection with the alleged charge(s) by sending him/her a letter by certified mail, return receipt requested. The letter shall direct the student(s) to appear at a specific time and place not more than ten class days after the date of the letter. The letter shall also describe briefly the alleged violation(s).
The campus dean of student success will appoint a committee of not fewer than three persons to serve on the disciplinary committee. The committee shall be made up of at least one faculty member, one student and one administrator. The campus dean of student success shall appoint one individual to serve as chairperson for the hearing.
The campus dean of student success will coordinate with the committee chairperson the date, time and place for the hearing as well as to summon witnesses and require the production of documentary evidence.
The proceedings will be tape recorded and copies shall be maintained by the campus dean of student success for a period as prescribed by Florida Statutes.
The hearing shall be informal and the chairperson shall provide reasonable opportunities for witnesses to be heard.
The campus dean of student success shall monitor the proceedings and make every effort to ensure that the student is treated fairly.
If, after the hearing, the committee finds that the alleged charges are true, the committee will recommend an appropriate penalty to the campus dean of student success, who shall decide the penalty to be imposed.
Failure to Comply
Failure of a student to comply, either by telephone or in person, with notification to appear before either an administrative hearing or discipline committee hearing, will result in the charges being deemed to be true. The campus dean of student success may request the discipline committee to commence hearing proceedings and make recommendations, or the campus dean of student success shall recommend an appropriate penalty.
The student success dean may postpone a hearing upon the request of a student so long as all interested parties are notified and agree with the new hearing date, time and place. The campus dean of student success may postpone a hearing for violation of Board Rule due to pending criminal or civil charges.
The campus dean of student success may, at the end of an administrative or committee hearing, and based upon the findings, impose the following sanctions upon students:
Warning — A notice in writing that continuation or repetition of violation of Board Rule or College rule within a period of time stated in the warning may be cause for more severe disciplinary action.
Disciplinary Probation — This may lead to exclusion from attending or participating in extracurricular institutional activities as set forth on a written notice for a stated period of time. Violation of probation may lead to suspension, or other penalties reasonable to the nature of the violation.
Restitution — Student shall reimburse the College for damage to or misappropriation of College property.
Suspension — Recommend to the president of the College restrictions from campus, classes and other such privileges and activities, as set forth in the notice, for a definite period of time not to exceed two years. The conditions for readmission, if any, shall be stated in the notification to the student.
Dismissal — Recommend to the president of the College dismissal for an indefinite period. The conditions of readmission, if any, shall be stated in the notification to the student.
Procedures for General and Academic Appeals
The purpose of this section is to outline all procedures relating to the student appeals process. Included in this procedure are sections on: (I) definitions and explanations, (II) general/non–academic appeals, and (III) academic appeals.
I. Definitions and Explanations
The following is a list of the definitions and explanations of the terms used in student appeals.
Student Appeals — A student appeal is defined as a formal request by an enrolled or former student for reconsideration of a College rule or regulation, including the assignment of a final grade. The appeal must be submitted prior to the withdrawal deadline of the following term.
- Selective Admissions
- Other (i.e., audit grading issues, withdrawal past the deadline, etc.)
II. General/Non-Academic Appeal
A. Selective Admissions Appeal
Step 1. Student’s Submission of the Request
The student initiates the appeals process in the campus student success office or the authorized center administrator’s office no later than the A16 Session withdrawal deadline of the following term. The student submits the completed appeal form and supporting documentation to the campus Dean of Student Success Office or the authorized center administrator. The campus or center representative for the Dean of Student Success then forwards the appeal to the appropriate campus Dean of Liberal Arts or Workforce Dean for program consideration.
Step 2. Campus Associate Dean or Program Manager Review
The appropriate representative reviews the information submitted by the student and indicates approval or disapproval. The representative provides written notification to the student of the decision. If approved, this action terminates the appeal process. If disapproved, the student, within ten (10) business days of receiving written notification, may request a hearing by the campus Student Appeals Committee if additional documentation is submitted.
Step 3. Student Appeals Committee Review
When the student is granted a hearing, the campus Student Appeals Committee shall hear the case and forward its decision to the Campus President. The hearing will be conducted by the committee in an informal and expeditious manner.
Step 4. Campus President Review
The campus president shall review the decision of the campus Student Appeals Committee. The Campus President may accept, repeal, or amend the decision according to his/her best judgment. The actions of the Campus President shall occur within ten (10) working days of receipt of the decision of the campus Appeal Committee. The Campus President will send a written decision to the student. The decision of the Campus President is final and may not be appealed further.
B. Other General/Non–Academic Appeals
Step 1. Student’s Submission of the Request
Student must initiate the appeals process in the campus Student Success Office or the authorized center administrator’s office no later than the A16 Session withdrawal deadline of the following term. The student submits the completed appeal form and supporting documentation to the campus Dean of Student Success Office or authorized center administrator’s office. Documentation must be presented before the appeal request is accepted.
Step 2. Campus Dean of Student Success or Center Administrator Review
The campus Dean of Student Success or center administrator reviews the information submitted by the student, enters comments when appropriate, and indicates approval or disapproval. If approved, the campus Dean of Student Success/center administrator provides written notification of decision to the student and forwards relevant information to the Registrar for processing.
If disapproved, written notification is forwarded to the student. The student has 10 working days from the date of the notification to submit additional documentation and request the Student Appeals Committee to review the disapproval. If no request is made, the disapproved appeal is forwarded to the District Student Records Office and imaged to the student’s academic record.
Step 3. Student Appeals Committee Review
When the student is granted a hearing, the campus Student Appeals Committee shall hear the case and forward its decision to the Campus President. The hearing will be conducted by the committee in an informal and expeditious manner.
Step 4. Campus President’s Review
The Campus President shall review the decision of the committee. The Campus President may accept, repeal, or amend the decision according to his/her best judgment. The actions of the Campus President shall occur within ten (10) working days or receipt of the decision of the campus Student Appeals Committee. The Campus President sends a written decision to the student. The decision of the Campus President is final and may not be appealed further.
III. Academic Appeal
A. Grade Appeal
A student’s inquiry on a grade change is initially directed to the course instructor. If the instructor is not currently teaching or cannot be contacted, the inquiry should be directed to the appropriate Associate Dean/Program Manager.
If the student’s request is approved, a grade change form is completed with all required signatures and forwarded to the campus enrollment services office. The grade change is logged and sent to the Registrar for processing.
If an instructor disapproves the student’s request for a grade change, the student can initiate a grade appeal request through the appropriate campus Dean of Student Success or the authorized campus administrator.
Step 1. Formal Procedure
A course grade appeal must be initiated in writing and filed with the campus Dean of Student Success or the authorized campus/center administrator no later than the A16 Session withdrawal deadline of the following term after the grade was reported. The student has the responsibility of demonstrating that the grade being challenged was administered in a manner inconsistent with criteria set forth on the instructor’s course syllabus and that the evaluation process used uniquely discredits the student’s grade.
Step 2. Associate Dean or Dean or Program Manager
The Associate Dean or Dean or Program Manager has the initial responsibility for reviewing and forwarding the student appeal to the appropriate faculty member for response (approval/denial). If the instructor of record is not available, the appeal should go directly to the campus Student Appeals Committee for consideration. If approved, a grade change is submitted and sent to the District Student Records Office for processing. The campus Associate Dean/ Program Manager notifies the student of such decision in writing. If appeal is disapproved, the student should be apprised of his or her right to request review by the campus Student Appeals Committee.
Step 3. Student Appeals Committee Review
When the student is granted a hearing, the campus Student Appeals Committee shall hear the case and forward its decision to the Campus President. The hearing will be conducted by the Committee in an informal and expeditious manner. The committee for grade changes must include an appropriate campus dean, a faculty member and a student.
Step 4. Campus President’s Review
The Campus President shall review the decision of the campus Student Appeals Committee. The Campus President may accept, repeal, or amend the decision according to his/her best judgment. The actions of the Campus President shall occur within ten (10) working days of receipt of the decision of the campus Student Appeals Committee. The Campus President sends a written decision to the student. The decision of the Campus President cannot be appealed and is final.
B. Other Academic Appeal (i.e. audit grade issue, withdrawal past the deadline, NA issue)
Step 1. Formal Procedure
An academic appeal must be initiated in writing and filed with the campus Dean of Student Success or the authorized campus administrator no later than the A16 Session withdrawal deadline of the following term. The student has the responsibility of providing appropriate documentation to support his or her request.
Step 2. Associate Dean or Dean or Program Manager
The campus Associate Dean or Dean or Program Manager has the initial responsibility for reviewing and forwarding the student appeal to the appropriate faculty member for response (approval/denial). If the instructor of record is not available, the appeal should go directly to the campus Student Appeals Committee for consideration. If approved, a grade change is submitted and sent to the District Student Records office for processing. The Campus Associate Dean/Program Manager notifies the student of such decision in writing. If appeal is disapproved, the student should be apprised of their right to request review by the campus Student Appeals Committee.
Step 3. Student Appeals Committee Review
When the student is granted a hearing, the campus Student Appeals Committee shall hear the case and forward its decision to the Campus President. The hearing will be conducted by the Committee in an informal and expeditious manner.
Step 4. Campus President’s Review
The Campus President shall review the decision of the campus Student Appeals Committee. The Campus President may accept, repeal, or amend the decision according to his/her best judgment. The actions of the Campus President shall occur within ten (10) working days of receipt of the decision of the campus Student Appeals Committee. The Campus President will send a written decision to the student. The decision of the Campus President cannot be appealed and is final.
Procedures for Handling Alleged Academic Dishonesty
Academic dishonesty, in any form, is expressly prohibited by the rules of the District Board of Trustees of Florida State College at Jacksonville.
As used herein, academic dishonesty incorporates the following.
- Cheating, which is defined as the giving or taking of any information or material with the intent of wrongfully aiding one’s self or another in academic work considered in the determination of course grade or the outcome of a standardized test.
- Plagiarism, which is defined as the act of stealing or passing off as one’s own work the words, ideas or conclusions of another as if the work submitted were the product of one’s own thinking rather than an idea or product derived from another source.
- Any other form of inappropriate behavior which may include but is not limited to: falsifying records or data, lying, unauthorized copying, tampering, abusing or otherwise unethically using computer or other stored information, and any other act or misconduct which may reasonably be deemed to be a part of this heading.
Any student alleged to have committed any act of academic dishonesty as defined herein shall be entitled to due process as defined in District Board of Trustees’ Rule 6Hx7–2.18 prior to the administration of disciplinary action including suspension and dismissal.
Alleged Academic Dishonesty in the Classroom
A faculty member who has a concern regarding a student’s conduct in the area of academic dishonesty may elect to meet with the student directly.
Once the student is notified, it is advised that the student resolve the matter with the faculty member. However, at any time the student may request a hearing with the campus dean of student success.
Meeting(s) referenced above shall meet the College’s requirements for due process.
Following the discussion with the student, the faculty member may take one or more of the following action(s).
Verbally warn the student that continuation or repetition of misconduct of this nature may be cause for further disciplinary action.
Require the student to retake the test or rewrite the assignment.
Require the student to withdraw from the course.
Fail the student for the assignment.
Fail the student for the course.
Refer the student(s) to the campus dean of student success for possible suspension or dismissal.
For cases in which the student is referred to the campus dean of student success for action, the dean will appropriately involve the faculty member and inform the faculty member of the disposition of the matter.
Each faculty member shall communicate the College’s policy on academic dishonesty to each class section with which that faculty member is involved.
This subject is to be considered an integral part of the faculty member’s course syllabus.
It is the responsibility of the assistant deans and associate vice president of instruction to routinely inform the faculty of this requirement.
Alleged Academic Dishonesty on Standardized Tests
Any student alleged to have committed any act of dishonesty on standardized tests administered through the College is subject to disciplinary action. These assessments include all standardized tests administered through the College assessment offices in both college credit and non–credit programs.
Any test examiner or proctor who has a concern in this area shall report this to the campus assessment and certification center manager without providing the student with the test score. Any evidence, description or witness shall be presented for further investigation. The assessment manager will present the situation to a campus dean of student success for his/her review. The campus dean of student success will notify the student via the student notice form to review the situation.
The campus dean of student success may take one or more of the following actions.
- Verbally warn the student that continuation or repetition of misconduct of this nature may be cause for disciplinary action.
- Require the student to retake the test.
- Record failure for that portion of the test and/or not give credit for the course, e.g., credit by exam.
- Withhold the awarding of the degree/certificate or diploma until the requirement has been satisfied.
- Schedule an academic disciplinary hearing for possible suspension or dismissal.
For cases which involve a disciplinary hearing, the dean will involve the assessment manager, test examiner/proctor and any witness. The recommendation of the hearing will follow due process as defined in District Board of Trustees Rule 6Hx7–2.18.
The Assessment Office will inform students of Florida State College’s Academic Dishonesty policy at each test administration.
Due Process (Board Rule 6Hx7–2.18)
- Every employee and student at Florida State College at Jacksonville shall be entitled to substantive and procedural due process.
- As used herein, substantive due process requires that all rules or regulations of the College shall:
- be for a proper purpose;
- bear a reasonable relation to that purpose;
- not be arbitrary or capricious.
- As used herein, procedural due process means that an employee or student whose vested rights are affected by action of the College shall be entitled to a reasonable notice of the concerns and an opportunity to present his or her position on the matter.
- As used herein, reasonable notice means that the notice is timely (to give the individual time to respond) and adequate (specifying the charge the individual faces).
- Every employee and student of Florida State College at Jacksonville shall be entitled to procedural due process prior to suspension or dismissal for cause (as used herein, non continuation of new position orientation employees shall not be considered termination for cause) except that in an emergency, to protect the interests and welfare of the College, the President, the head of the appropriate Major Administrative Unit, or an appropriate designated college officer may, without a hearing, temporarily order the removal from College property of an individual charged with an offense or a violation of a college rule or procedure for which suspension may be warranted.
Such temporary removal shall be communicated directly by the head of the appropriate Major Administrative Unit or his/her designee on site whenever the individual charged with a suspendible offense is deemed by the administrator to present a clear and present danger to the welfare of the College. The person ordered removed shall be requested to remain off College property until a hearing on the matter is provided. (If the person refuses to leave college property when requested to do so, the appropriate College official on site shall contact appropriate law enforcement authorities for assistance and file a charge of trespass against the person so refusing to leave). A notice of the hearing shall be communicated in writing to the person so removed and a written report on the incident shall be filed with the Office of the General Counsel. Persons removed pursuant to this section shall not forfeit any right, privilege or entitlement during the period of removal except their presence on College property, and under no circumstances shall the temporary removal exceed five (5) college days, except as authorized and directed by the College president who may suspend employees until the end of the next regular or special meeting of the District Board of Trustees. All further action by the College in the matter shall comply with the appropriate due process section(s) of the Administrative Procedures Manual established in furtherance of this rule.
Student Records and Privacy
Pursuant to Public Law 93–380, the Family Educational Rights and Privacy Act of 1974, students and their parents are advised of certain practices and procedures at Florida State College which relate to student records.
Once students reach the age of 18 or are enrolled at a postsecondary institution, parents no longer have any rights to student information under this act unless students give written consent to release the information to their parents or the parents provide evidence that students are dependents of the parents as defined in section 152 of the Internal Revenue Code of 1954.
Under this act, students or parents (if eligible) will be accorded access to students’ records within a reasonable time after the submission of a written request to the custodian of that record. Suitable arrangements will be made by the College to permit records to be reviewed in the presence of a representative of the custodian of records. Either students or parents (if eligible) have the right to challenge the content of any record they believe to be inaccurate, misleading or in violation of their rights or otherwise inappropriate, and to insert into the record any written explanation of any matter therein. The custodian of the records challenged shall conduct a hearing upon the matter at a reasonable time and place at which time students or parents (if eligible) may present any evidence they may have in support of the challenge. If a record is challenged, the custodian of the record shall make a decision at the conclusion of the hearing. This decision may be appealed by students or parents (if eligible) through established procedures to the student appeals review committee.
Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. They may address their complaint to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202–4605.
Students or parents (if eligible) must consent to the release of any student information other than directory information to any person or agency. This consent must be in writing, signed, dated and must specify the information to be released, the reason for release and the names of individuals to whom the information is to be released. Disclosure without consent will be exercised by Florida State College to school officials with legitimate educational interests. A school official is defined as a person employed by the college in an administrative, supervisory, academic, or support staff position (including safety and security staff); a person employed by an educational entity with which the college has an educational agreement or contract who has a legitimate educational interest; a person or company with whom the college contracted (such as auditor, collection agent, credential and enrollment verification services); or assisting another official in performing his or her tasks. A school official has a legitimate educational interest if he or she needs to review an educational record in order to fulfill his or her professional responsibility.
In addition, the college may disclose identifiable information from student educational records without student consent to officials presenting a judicial order or lawfully issued subpoena, and to military branches in accordance with federal guidelines.
The following records are maintained in students’ files: application for admission, transcripts from other colleges, academic history records and general correspondence.
The following information about individual students is classified as “directory information” and will be released upon request to any person.
- major field of study
- dates of attendance
- degrees, certificates or diplomas received
- honors received
Individual students or parents (if eligible) have the right to submit a request in writing to the custodian of student records that all or part of the directory information NOT be released. Send request in writing to: College Registrar, Florida State College, P.O. Box 40515, Jacksonville, FL 32203-0515. Access to, or release of directory information will be withheld until further written instruction is received for a student or parent (if eligible.)
Collection and Use of Social Security Numbers
In compliance with Florida State Statute 119.071(5), students should be aware that Florida State College at Jacksonville collects and uses social security numbers (SSNs) if specifically required by law to do so or if necessary for the performance of the College’s duties and responsibilities. The College takes appropriate measures to secure SSNs from unauthorized access and does not release SSNs to other parties except as required to fulfill the College’s duties and responsibilities.
Florida State College at Jacksonville collects and uses SSNs for the following purposes:
Federal legislation related to the American Opportunity Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service. This IRS requirement makes it necessary for colleges to collect the social security number of every student. A student may refuse to disclose his or her SSN to the College, but the IRS is then authorized to fine the student in the amount of $50.
In addition to the federal reporting requirements, the public school system in Florida uses SSNs as a student identifier (FS 1008.386). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next.
Taxpayer Identification Numbers (TINs) are used by the Admissions Department for meeting reporting requirements necessary to comply with Department of Immigration requirements.
Continuing Education/Corporate Training
Because of Florida State Education Reporting requirements, students who enroll in Continuing Education and Corporate Training classes are required to submit a SSN.
The Student Financial Aid Office uses SSNs to coordinate and verify eligibility and disbursement requirements for federal, state, and institutional aid programs. The Federal Department of Education requires students to submit their SSN when completing the federal application for student aid. The student’s SSN is then used by the College to match applicant’s records, verify eligibility, and coordinate benefits with other programs.
The College reports to various state and federal agencies SSNs for students receiving benefits from aid programs. Agencies include but are not limited to the National Student Loan Clearinghouse, the Veteran Affairs Administration and the Florida State Department of Education.
In performing the duties required to administer these programs, Florida State College at Jacksonville shares the student’s SSN with vendors contracted by the College to assist with compliance of federal and state requirements. The vendors are authorized to use SSN to complete the tasks contractually required and are not authorized to use SSN for any other purpose. Currently, vendors include Federal Family Educational Loan providers, guarantors and servicers of federal loans and the College’s bookstore provider.
Various offices within Financial Services use social security numbers to comply with federal and state regulations and in the performance of duties and responsibilities assigned to the office.
The Purchasing and Accounts Payable Offices are required by the Internal Revenue Service to collect SSNs from students before rending payment for goods and services purchased by the College. The SSN may be reported on an IRS 1099 form if required.
The Payroll Department uses SSNs for reporting requirements related to administering student employee wages and benefits. When a student is employed by the College, SSNs are collected and maintained on the Internal Revenue Service required W4 form and reported on the IRS required W2 form. Additionally, the Payroll Department use SSNs in the collection and verification of student direct deposit requests for wages as allowed by FS119.71(2)(a) and FS 119.71(6)(c).
The Project Accounting Office uses SSNs for complying with federal, state, and local grants contractual requirements. Project Accounting may report student SSNs to a funding agency for individuals receiving assistance from a grant or contract.
The Bursars Office collects SSNs for identification and verification of students to third party sponsors who provide assistance to student, to satisfy billing and payments issues, reconciliation, and for tax reporting as allowed by FERPA and FS 119.71(2)(a) and FS 119.71(6)(c). The Bursars Office provides the IRS with SSNs for students when completing IRS 1098t or IRS 1042 requirements, contracts with various collection agencies that require SSN to meet Fair Collections Reporting Act requirements and reporting of debt information to credit bureaus and uses SSNs when meeting state requirements to report retiree insurance participants on annual basis. The Bursars Office collects SSNs when establishing direct deposits for students and to comply with Federal Department of Education electronic disbursement requirements.
The College registrar collects social security numbers from students for inclusion on official transcripts and for business purposes in accordance with parameters outlined by the US Department of Education. SSNs are reported to the state of Florida as required by state reporting requirements for postsecondary institutions.
Rights for Student in the Associate in Arts Degree Program
Florida State College associate in arts graduates are guaranteed the following rights under the Statewide Articulation Agreement (State Board of Education Rule 6A–10.024):
- admission to one of the eleven state universities, except to limited access programs which have additional admission requirements,
- acceptance of at least 60 credit hours by the state universities toward the baccalaureate degree,
- adherence to university requirements and policies based on the catalog in effect at the time the student first entered a community college, provided the student maintains continuous enrollment,
- transfer of equivalent courses under the Statewide Course Numbering System,
- acceptance by the state universities of credit earned in accelerated programs (e.g., CLEP, AP, CCCE, Dual Enrollment, Early Admission and International Baccalaureate),
- no additional General Education Requirements,
- advance knowledge of selection criteria for limited access programs and
- equal opportunity with native university students to enter limited access programs.
Should any guarantee be denied, students have the right of appeal. Each state university and community college shall make available established appeal procedures through the respective articulation officers.
Equal Access — Equal Opportunity
Florida State College is an equal access/equal opportunity/affirmative action college in education and employment. The commitment of Florida State College at Jacksonville’s District Board of Trustees and the College administration to equal opportunity extends to all facets of governance, operational procedures, instructional programs, student activities and services.
The admission and employment policies of the College provide equal access to educational services and equal opportunity for employment within the College.
The College is guided by the principle that no person who chooses to learn or work at Florida State College shall be treated differently because of age, race, color, religious beliefs, national origin, sex, marital status or disability.
Inquiries or complaints may be addressed to the Equity Officer, Florida State College, Donald T. Martin Center for College Services, Room 249, 501 W. State St., Jacksonville, FL 32202. Or call (904) 632-3221.
Inquiries or complaints regarding access to Florida State College programs, activities, facilities and/or employment practices for people with disabilities may be addressed to the Director of Services for Students With Disabilities, Florida State College, 501 W. State St., Jacksonville, FL 32202. Or call (904) 632-5007 (voice) or (904) 632-5008 (TDD or voice).
Sexual harassment as defined in District Board of Trustees Rule 6Hx7–1.3, Definitions, is hereby deemed to be discrimination on the basis of sex and is expressly prohibited by this rule. This prohibition shall apply to every facet of the College’s operation including but not limited to employment and student environments, which include peer harassment. Any violation hereof shall result in disciplinary action, as appropriate.
Definition — 6Hx7–1.3 Definitions — 1.3
Sexual harassment is defined as any unwelcome sexual advance, request for sexual favor, or other verbal, non–verbal or physical conduct of a sexual nature, whenever:
- submission of such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or course progress,
- submission to or rejection of such conduct is used as the basis for employment or course decisions affecting that individual, or
- such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or educational experience, or creates an intimidating, hostile or offensive work or educational environment.
Peer sexual harassment is defined as sexual harassment of a student or students by another student or group of students which creates a hostile environment.
Procedures for Addressing Alleged Discrimination, Unfair or Inequitable Treatment or Sexual Harassment
Grievances relating to alleged discrimination, unfair or inequitable treatment or sexual harassment shall be handled as follows:
Students having a complaint against College employees shall first direct their complaint to the employee, unless the complaint is of such a nature that the student is uncomfortable discussing the matter with the College employee. All student complaints should be communicated within three (3) months following the alleged incident. To initiate the formal grievance process, in the case of alleged sexual harassment, the student shall discuss the complaint with the campus dean of student success or the director of equal access/equal opportunity (equity officer). (If appropriate, the dean or equity officer may designate another individual to discuss the matter with the student.)
If the complaint cannot be resolved informally, then the student shall present a formal grievance in writing to the campus dean of student success or the director of equal access/equal opportunity (equity officer). This shall be done within fifteen (15) class days after the alleged incident is reported to the dean or equity officer.
The campus dean of student success or the director of equal access/equal opportunity (equity officer) shall conduct a preliminary investigation and resolve the concern, if possible. If the charge is deemed to merit further review, the campus dean of student success or director of equal access/equal opportunity (equity officer) will discuss the charge with the campus president, vice president of human resources and, if appropriate, the general counsel. Depending on the nature of the charge, the campus president will consult with the general counsel, and the executive vice president for instruction and student success. The matter will be resolved through procedures outlined in APM 02–1701 (Due Process for Career Employees) or APM 02–1702 (Due Process for Instructional, Professional and Administrative Personnel), whichever is appropriate.
The recommendation resulting from the review process shall be submitted to the College president, who will render a final decision in a timely manner.
Health and Safety Policies
The College maintains a smoke–free environment. Smoking is permitted outdoors except where prohibited.
As a community–based institution, Florida State College relies on health services provided within the community for students. Various health agencies are brought to each campus periodically to make their services available to students. Arrangements and coordination are handled by the student affairs offices and/or student activities offices.
It is the policy of the College to maintain an appropriate balance between the rights of individuals with Acquired Immune Deficiency Syndrome (AIDS) to obtain an education with the rights of students and employees to an environment in which they are protected from contracting the disease. In order to assist Florida State College in responding to the medical, legal and ethical concerns raised by AIDS and/or AIDS–related issues, the College president has established procedures which address the education, safety and legal rights of students and employees.
The College will be flexible in its response to incidents of the disease, evaluating each occurrence in light of its general policy and the latest information available. A College environment committee shall meet on an as needed basis to:
- determine whether students or employees with a communicable disease may pose an imminent risk to the College community and
- determine what action is in the best interest of students or employees and the College.
All information obtained and reviewed by this committee will be treated as confidential.
Florida State College has designated counselors on each campus and the assistant dean of student affairs on the North Campus, to serve as AIDS counselors, available to the student body and employees on a request basis. These individuals can answer questions and serve as resource people regarding the disease. The student affairs office on each campus can arrange an appointment. For information call (904) 766-6607.
Emergencies and First Aid
The campus security officer should be contacted in situations requiring the rendering of first aid. In the case of emergencies involving students who have no physician on record, whose physician cannot be contacted or whose families do not reside in this area, students will be transported to the emergency room of a nearby hospital by private means of transportation of their choice or by the city rescue squad. Expenses incurred are the responsibility of students.
Any accident should be reported immediately to a security officer. Any driver of a vehicle involved in an accident resulting in injury or death to another, or property damage in any amount, must immediately notify a security officer who will contact the police for investigation and an accident report.
Occupational Education Safety
Students enrolling in associate in science, associate in applied science or continuing education industrial education programs are required to supply their own personal protection safety equipment, hand tools and tool belt or box by the third week of class. Personal protective safety equipment should comply with applicable industrial standards and hand tools should be of an industrial grade.
At the beginning of each term, faculty will provide students with shop safety rules and a list of required personal protection safety equipment and hand tool requirements and their approximate costs. Obtaining required equipment and observing prescribed safety rules are mandatory for continued enrollment in industrial education programs.
Florida State College will not tolerate sexual assault in any form, including date and acquaintance sexual assault. Should probable cause be determined that campus regulations prohibiting sexual assault have been violated, disciplinary action will be pursued through the code of student conduct or other appropriate internal processes. Discipline may result in suspension or dismissal from the College.
Any student or employee reporting a sexual assault will be treated with respect and sensitivity. Contacts and conversations which transpire pursuant to this procedure will be held in confidence.
Student(s) charged with sexual assault can be prosecuted under the Florida Criminal Statutes and/or discipline by the code of student conduct. A decision by the criminal justice authorities not to prosecute does not preclude the College from pursuing disciplinary action.
Reporting and action taken by the College for sexual assault against a student or an employee will be limited to incidents occurring on College property or facilities, or at a College–sponsored function.
Individuals who believe they have been sexually assaulted and wish further information or assistance may contact the campus student success dean. Any person wishing to file a complaint may contact a campus security office.
|Campus Security Offices
||(904) 766-6608 or
All reported cases will be referred to the College Equity Officer at the Martin Center, Room 247, (904) 632-3221.
This office will discuss the matter with the student and make referrals as appropriate. The person reporting the incident may request to be kept anonymous. A report will be completed and forwarded to the director of equal access/equal opportunity. Situations requiring immediate administrative support will be referred to the campus dean of student success.
|Campus Deans of Student Success
Florida State College is committed to enhancing a positive campus environment through college–wide educational programs for all students, faculty and staff which relate to alcohol and drug abuse and to the College’s alcohol/drug information centers. The College also seeks to ensure compliance with federal and state laws, and city ordinances.
The illegal use of harmful and addictive chemical substances poses a threat to the educational environment. Thus, in accordance with the Drug Free Schools and Communication Act Amendments of 1989, it is necessary to inform the College community of the harmful and addictive potential associated with the use of drugs, the incompatibility of illegal drugs with the educational mission of Florida State College and the consequences of the use, possession, manufacture or sale of such drugs.
The Board of Trustees Rules outline the accepted code of conduct for students and employees. This code of conduct prohibits:
- any act or behavior on the part of students which tends to interfere with or otherwise disturb the orderly conduct, processes, functions and/or interests of the College, and
- such acts or behaviors may include but are not limited to the consumption of alcoholic beverages on campus or at College functions, illegal use or possession of drugs or narcotics on campus or at College functions.
The College reserves the right to suspend, terminate or retroactively cancel the enrollment of students for disciplinary reasons. The College may also make referrals to legal authorities for appropriate action.
Information on the health risks of substance abuse and on criminal penalties is contained in information sent to students each year.
The department of student affairs can assist students with referral information to appropriate community resources in a confidential, professional manner. Counselors are available on all campuses to assist both day and evening students in obtaining information relating to referral to community agencies. All contacts related to substance abuse will be held in strict confidence.
Software piracy is a felony. People or companies convicted of illegally copying and using a computer software program or combination of programs are subject to a prison term of up to five years and fines up to $250,000. This is in addition to civil suits for damages and other relief that the offender may face. Anyone copying computer software that the College has purchased is violating the copyright law and is subject to the penalties described above.
Computing Facilities Policies and User Agreement
Florida State College computing facilities are defined as any computer, network, peripheral, operating system, software, or any combination thereof owned, licensed by or under the control of Florida State College.
A user of Florida State College computing facilities will:
Recognize that Florida State College computing facilities are intended to support the academic mission and administrative functions of the college and assume full responsibility for using these facilities in an effective, efficient, ethical, lawful and courteous manner.
Recognize that authorized Florida State College systems personnel may, while performing routine operations or investigating system problems or complaints, have access to data and software stored in Florida State College computing facilities, including electronic mail.
Recognize that Florida State College disclaims responsibility for loss of data, time delay, system performance, software performance or any other damages arising from the use of Florida State College computing facilities.
Understand that some systems at Florida State College are operated under license agreements with IBM, Microsoft, Novell and others. Under these agreements, the systems may be used for instructional and research–related purposes only.
Take all necessary steps to protect the integrity of Florida State College computing facilities. Specifically, users shall not share with others the access codes, account numbers, passwords or other authorization assigned to them. The user shall be responsible for all access and/or authorizations assigned and all activities occurring under these accesses/authorizations.
Respect the copyrights of all software and data available through Florida State College computing facilities. Take reasonable steps to protect the integrity and privacy of the software and data available.
Use Florida State College computing resources in a manner consistent with all Florida State College general policies, rules and procedures regarding codes of conduct, academic integrity and the college environment.
Respect the policies established by the administrators of external networks such as those accessible through the Internet. The user shall also respect the policies established by the administrators of computing facilities at Florida State College.
Respect the privacy of electronic mail and other user files transmitted and stored in Florida State College computing facilities or at any other location accessible through a network.
Accept that a user ID or program may be terminated, or its priority may be altered if it is consuming excessive system resources, degrading system response or threatening system integrity.
Use only those facilities which are in the public domain, or for which they have obtained explicit authorization, at Florida State College or any other location accessible through Florida State College computing facilities.
Not use the Florida State College computing facilities for conducting private business or for personal financial gain, that is not related to designated college programs or functions.
Not use Florida State College computing facilities for any unauthorized or illegal purpose, such as creation or deliberate introduction of a computer virus, destruction or alteration of data owned by others, destruction or alteration of computing facilities, interference with legitimate access to computing facilities or harassment of users of such facilities at Florida State College or elsewhere, unauthorized disruption of Florida State College computing facilities, attempts to discover or alter passwords or to bypass security systems in Florida State College computing facilities or in any other computing facility.
I understand that violation of these policies may result in temporary or permanent loss of my access to any or all Florida State College computing facilities and other disciplinary actions as appropriate. I also understand that any use of Florida State College facilities is not private and that data and/or transactions may be reviewed by system administrators as part of normal operations and that Florida State College implies no privacy or secrecy for those using its computing facilities.
I further understand that by my acceptance of employment in any capacity with Florida State College and/or registration for classes at Florida State College and/or use of Florida State College computing facilities that I have agreed to and entered into this agreement as it is incorporated into the applications for employment and admission.
Children on Campus
To assist in maintaining the appropriate environment conducive to learning and to protect minors from injury, no children under age 16 will be allowed in instructional areas and no unsupervised children in non–instructional areas during scheduled classes or while testing except during College approved events.
Parents and/or guardians are expected to assist Florida State College in maintaining a normal college environment that is conducive to learning. While visiting campus on short–term business, children should not be left unattended.
Every attempt should be made to arrange for appropriate child care at the Florida State College child development centers or private child care sources.
Distribution of Leaflets and Posters
Students who want to distribute any kind of printed matter, such as posters, leaflets or flyers among the student body on campus must secure approval in advance. The student activities office will provide to students lists of certain rules governing the distribution of printed matter. The purpose of these rules is to keep the campus attractive and free of litter.
All posters, banners, showcards, etc. must be approved by the student activities office. All materials will be placed in those areas specified.
Trip approval and travel requests may be obtained through the student activities offices on each campus.
Trips that interfere with students’ classroom responsibilities are discouraged.
A faculty advisor will accompany the group or organization on all approved trips.
The College reserves the right to change rules, regulations, policies and procedures at any time.
Parking and Traffic Regulations
Faculty members, staff and students may obtain valid parking decals that should be affixed to the motor vehicle which the individual operates, drives or parks on facilities of the college. Decals are available at each campus security office and in the Martin Center for College Services.
Students may park only in areas designated for student parking; parking in faculty, staff or visitor spaces is prohibited. Citations may be issued when a parking violation has occurred, which can include towing of the vehicle.
Parking Fee Waiver
If you do not use the Florida State College parking facilities at any campus or center, you should obtain a parking fee waiver at any enrollment services office prior to registering for classes. Your parking fee waiver information will be entered into the system and parking fees will not be reflected in your registration fees. The deadline for applying for a parking fee waiver is the same as for the drop deadline. If you have any questions, please call your enrollment services office.
Pagers and Cell Phones
Students must set pagers, cell phones and other such devices to silent modes, or turn them off, while class is in session.