Expectations of Student Conduct
Procedures for General and Academic Appeals
Procedures for Handling Alleged Academic Dishonesty
Student Records and Privacy
Rights for Students in the Associate in Arts Degree Program
Equal Access — Equal Opportunity
Harassment and Cyber-harassment
Health and Safety Policies
Florida State College at Jacksonville Essential Card Terms and Conditions
Health and Safety Policies
The College maintains a smoke–free environment. Smoking is permitted outdoors except where prohibited.
As a community–based institution, Florida State College relies on health services provided within the community for students. Various health agencies are brought to each campus periodically to make their services available to students. Arrangements and coordination are handled by the student affairs and/or Student Life and Leadership Development offices.
It is the policy of the College to maintain an appropriate balance between the rights of individuals with Acquired Immune Deficiency Syndrome (AIDS) to obtain an education with the rights of students and employees to an environment in which they are protected from contracting the disease. In order to assist Florida State College in responding to the medical, legal and ethical concerns raised by AIDS and/or AIDS–related issues, the College president has established procedures which address the education, safety and legal rights of students and employees.
The College will be flexible in its response to incidents of the disease, evaluating each occurrence in light of its general policy and the latest information available. A College environment committee shall meet on an as needed basis to:
- determine whether students or employees with a communicable disease may pose an imminent risk to the College community and
- determine what action is in the best interest of students or employees and the College.
All information obtained and reviewed by this committee will be treated as confidential.
Florida State College has designated counselors on each campus and the assistant dean of student affairs on the North Campus, to serve as AIDS counselors, available to the student body and employees on a request basis. These individuals can answer questions and serve as resource people regarding the disease. The student success office on each campus can arrange an appointment. For information call (904) 766-6607.
Emergencies and First Aid
The campus security officer should be contacted in situations requiring the rendering of first aid. In the case of emergencies involving students who have no physician on record, whose physician cannot be contacted or whose families do not reside in this area, students will be transported to the emergency room of a nearby hospital by private means of transportation of their choice or by the city rescue squad. Expenses incurred are the responsibility of students.
Emergency Notification Text Alert Messages
Florida State College at Jacksonville has recently adopted an Emergency Notification System that enables the College to send urgent information and notifications to your cell phone and e-mail. Once you sign up for the service, the College can send an e-mail or text your cell phone with timely information about emergencies on campus. The service is available to all current students. While the service is entirely optional, we encourage everyone to sign up.
Depending on your personal cell phone plan, there may be a nominal fee from your carrier to receive text messages, but there is no charge from the College for using this service.
The new Emergency Notification System enables College officials to send alerts directly to the registered subscribers’ e-mail accounts and mobile phones via text messages. This system gives the College the capability to push time-critical emergency information to employees and students on and off campus quickly. Except for an occasional test message, the Emergency Notification System is intended only to be used for this emergency purpose.
To receive emergency notifications, log in to your Connections portal, click on the Emergency Notification System link in the Quick Links section and follow the instructions. If you want to sign up for text messages, you need to have your cell phone with you to receive a test message during the registration process.
Once registered, you can update your account as necessary. Subscriptions are good for a year, but all Emergency Notification System subscribers will be sent a renewal reminder 30 days prior to their account expiration date. The College intends to test the system at least annually.
Any accident should be reported immediately to a security officer. Any driver of a vehicle involved in an accident resulting in injury or death to another, or property damage in any amount, must immediately notify a security officer who will contact the police for investigation and an accident report.
Occupational Education Safety
Students enrolling in associate in science, associate in applied science or continuing education industrial education programs are required to supply their own personal protection safety equipment, hand tools and tool belt or box by the third week of class. Personal protective safety equipment should comply with applicable industrial standards and hand tools should be of an industrial grade.
At the beginning of each term, faculty will provide students with shop safety rules and a list of required personal protection safety equipment and hand tool requirements and their approximate costs. Obtaining required equipment and observing prescribed safety rules are mandatory for continued enrollment in industrial education programs.
Drug Free College Environment
Florida State College at Jacksonville will not tolerate sexual assault in any form, including date and acquaintance sexual assault. Should probable cause be determined that campus regulations prohibiting sexual assault have been violated, disciplinary action will be pursued through the code of student conduct or other appropriate internal processes. Discipline may result in suspension or dismissal from the College.
Any student or employee reporting a sexual assault will be treated with respect and sensitivity. Contacts and conversations that transpire pursuant to this procedure will be held in confidence.
Students charged with sexual assault can be prosecuted under the Florida Criminal Statutes and/or disciplined under the code of student conduct. A decision by the criminal justice authorities not to prosecute does not preclude the College from pursuing disciplinary action.
Reporting and action taken by the College for sexual assault against a student or an employee will be limited to incidents occurring on College property, at its facilities or at a College-sponsored function.
Software piracy is a felony. People or companies convicted of illegally copying and using a computer software program or combination of programs are subject to a prison term of up to five years and fines up to $250,000. This is in addition to civil suits for damages and other relief that the offender may face. Anyone copying computer software that the College has purchased is violating the copyright law and is subject to the penalties described above.
Computing Facilities Policies and User Agreement
Florida State College at Jacksonville computing facilities are defined as any computer, network, peripheral, operating system, software, or any combination thereof owned, licensed by or under the control of Florida State College at Jacksonville.
A user of Florida State College at Jacksonville Computing Facilities will: Recognize that Florida State College at Jacksonville computing facilities are intended to support the academic mission and administrative functions of the college and assume full responsibility for using these facilities in an effective, efficient, ethical, lawful and courteous manner.
Recognize that authorized Florida State College at Jacksonville systems personnel may, while performing routine operations or investigating system problems or complaints, have access to data and software stored in Florida State College at Jacksonville computing facilities, including electronic mail.
Recognize that Florida State College at Jacksonville disclaims responsibility for loss of data, time delay, system performance, software performance or any other damages arising from the use of Florida State College at Jacksonville computing facilities.
Understand that some systems at Florida State College at Jacksonville are operated under license agreements with IBM, Microsoft, Novell and others. Under these agreements, the systems may be used for instructional and research-related purposes only.
Take all necessary steps to protect the integrity of Florida State College at Jacksonville computing facilities. Specifically, users shall not share with others the access codes, account numbers, passwords or other authorization assigned to them. The user shall be responsible for all access and/or authorizations assigned and all activities occurring under these accesses/authorizations.
Respect the copyrights of all software and data available through Florida State College at Jacksonville computing facilities. Take reasonable steps to protect the integrity and privacy of the software and data available.
Use Florida State College at Jacksonville computing resources in a manner consistent with all Florida State College at Jacksonville general policies, rules and procedures regarding codes of conduct, academic integrity and the college environment.
Respect the policies established by the administrators of external networks such as those accessible through the Internet. The user shall also respect the policies established by the administrators of computing facilities at Florida State College at Jacksonville.
Respect the privacy of electronic mail and other user files transmitted and stored in Florida State College at Jacksonville computing facilities or at any other location accessible through a network.
Accept that a userid or program may be terminated, or its priority may be altered if it is consuming excessive system resources, degrading system response or threatening system integrity.
Use only those facilities which are in the public domain, or for which they have obtained explicit authorization, at Florida State College at Jacksonville or any other location accessible through Florida State College at Jacksonville computing facilities.
Not use the Florida State College at Jacksonville computing facilities for conducting private business or for personal financial gain, that is not related to designated college programs or functions.
Not use Florida State College at Jacksonville computing facilities for any unauthorized or illegal purpose, such as creation or deliberate introduction of a computer virus, destruction or alteration of data owned by others, destruction or alteration of computing facilities, interference with legitimate access to computing facilities or harassment of users of such facilities at Florida State College at Jacksonville or elsewhere, unauthorized disruption of Florida State College at Jacksonville computing facilities, attempts to discover or alter passwords or to bypass security systems in Florida State College at Jacksonville computing facilities or in any other computing facility.
I understand that violation of these policies may result in temporary or permanent loss of my access to any or all Florida State College at Jacksonville computing facilities and other disciplinary actions as appropriate. I also understand that any use of Florida State College at Jacksonville facilities is not private and that data and/or transactions may be reviewed by system administrators as part of normal operations and that Florida State College at Jacksonville implies no privacy or secrecy for those using its computing facilities.
I further understand that by my acceptance of employment in any capacity with Florida State College at Jacksonville and/or registration for classes at Florida State College at Jacksonville and/or use of Florida State College at Jacksonville computing facilities that I have agreed to and entered into this agreement as it is incorporated into the applications for employment and admission.
Children on Campus
To assist in maintaining the appropriate environment conducive to learning and to protect minors from injury, no children under age 16 will be allowed in instructional areas and no unsupervised children in non–instructional areas during scheduled classes or while testing except during College approved events.
Parents and/or guardians are expected to assist Florida State College in maintaining a normal college environment that is conducive to learning. While visiting campus on short–term business, children should not be left unattended.
Every attempt should be made to arrange for appropriate child care at the Florida State College child development centers or private child care sources.
Distribution of Leaflets and Posters
Students who want to distribute or post printed material such as posters, leaflets or flyers on campus must secure approval from the Student Life and Leadership Development office in advance.
The Student Life and Leadership Development office will provide to students lists of certain rules governing the distribution of printed materials. The purpose of these rules is to keep the campus attractive and free of litter.
Trip approval and travel requests may be obtained through the Student Life and Leadership Development offices on each campus.
Trips that interfere with students’ classroom responsibilities are discouraged.
A faculty advisor will accompany the group or organization on all approved trips.
The College reserves the right to change rules, regulations, policies and procedures at any time.
Parking and Traffic Regulations
Students may obtain valid parking decals that should be affixed to the motor vehicle which the individual operates, drives or parks on facilities of the college. Decals are available at each campus security office and in the Administrative Offices.
Students may park only in areas designated for student parking; parking in faculty, staff or visitor spaces is prohibited. Citations may be issued when a parking violation has occurred, which can include towing of the vehicle.
Parking Fee Waiver
If you do not use the Florida State College parking facilities at any campus or center, you should obtain a parking fee waiver at any enrollment services office prior to registering for classes. Your parking fee waiver information will be entered into the system and parking fees will not be reflected in your registration fees. The deadline for applying for a parking fee waiver is the same as for the drop deadline. If you have any questions, please call your enrollment services office.
Pagers and Cell Phones
Students must set pagers, cell phones and other such devices to silent modes, or turn them off, while class is in session.
Florida State College at Jacksonville Essential Card Terms and Conditions
Effective As of 08/11/10
Read and acknowledge this Agreement before using your Essential Bucks account. It contains the terms and conditions of the Essential Bucks account linked to Your Florida State College at Jacksonville Essential Card. By adding value, and/or using the Essential Bucks account, You agree to be bound by the terms and conditions contained in this agreement, which will govern Your use of the Essential Bucks account. The term of this agreement begins when these terms are acknowledged and ends when the participant becomes inactive from Florida State College at Jacksonville (students) or terminates employment (employees).
- You and Your each mean the Cardholder.
- We, Us and Our each mean Florida State College at Jacksonville.
- Business Office: The College’s campus/center office where students have the ability to make cash deposits to your Essential Bucks Card Account.
- Cardholder means an individual in whose name and for whose benefit a Florida State College at Jacksonville Essential Card is to be issued or has been issued by Florida State College at Jacksonville.
- College means Florida State College at Jacksonville.
- Connections: The College’s online student portal.
- Service Provider means a third party contracted by Florida State College at Jacksonville that provides certain support services for Your Florida State College at Jacksonville Essential Card and Essential Bucks account.
- Essential Card and Florida State College at Jacksonville Essential Card means the official Florida State College at Jacksonville ID Card issued by Florida State College at Jacksonville to Cardholders.
- Essential Bucks account means an account with prepaid value that can be accessed using Your Florida State College at Jacksonville Essential Card.
- ID Card website means the website containing information about the Florida State College at Jacksonville Essential Card Program.
- Essential Bucks account center means the area of Connections where Cardholders may login and manage their individual Florida State College at Jacksonville Essential Card and Essential Bucks account.
- Service means a card payment service whereby a Cardholder can access value associated with Essential Bucks account linked to his/her Florida State College at Jacksonville Essential Card.
- Accepting Location means an campus point-of-sale location that is authorized to accept Essential Bucks for the purchase of goods and services.
- Essential Bucks Account means the account that enables You to access and manage Your Essential Bucks account via the Connections portal.
2. Florida State College at Jacksonville Essential Card Description
Your Essential Card is a multiple function card that can be used for the following applications:
- Official Florida State College at Jacksonville Identification
- Access device for Essential Bucks account to be used for on campus pay for printing and copying.
- Access to the Florida State College at Jacksonville library system.
- You are an active student or employee of Florida State College at Jacksonville.
- You have the following data on record with Florida State College at Jacksonville: First Name, Last Name, Date of Birth.
- You are at least sixteen 16 years of age. If you are under 18 your parent or legal guardian is responsible for reviewing and acknowledging these terms and conditions on your behalf.
- You agree that You have read and understood this Agreement and that You will be bound by and will comply with all of its terms and conditions. If You do not agree with all of these statements, Your card privileges can be revoked and You cannot use the Essential Bucks Account feature of Your Essential Card.
4. Contact Information
You can get support regarding the Essential Card and Essential Bucks account by visiting the College website at www.fscj.edu/essentialcard.
5. Florida State College at Jacksonville Essential Card Account
Your Essential Card can be used to access value in Your Essential Bucks account. There is no credit card, credit account or deposit account associated with the Essential Card. Essential Bucks account funds are aggregated in a bank account maintained by the College. Cardholder, Essential Card and Account information are kept on computer systems maintained by the College and Service Providers contracted by the College. You agree and give the College permission to share your personal information with such Service Providers to enable them to perform data processing required to provide Card related services.
Florida State College at Jacksonville is not acting as a trustee, fiduciary or escrow with respect to value in Essential Card accounts, but is acting only as an agent and custodian. No interest, dividends or other earnings or return will be paid on any value loaded in Accounts. Value associated with individual Cardholder Accounts is not insured by the Federal Deposit Insurance Corporation (FDIC).
6. Password and Security
You should not reveal Your Connections login information or password to anyone else. You must safeguard and protect the confidentiality of Your password to keep Your Essential Bucks account secure. You will be responsible and liable for all instructions received in Connections. Florida State College at Jacksonville is not responsible for losses incurred by the Cardholders as the result of his/her misuse of passwords.
7. Unauthorized Use
If You use, or attempt to use Your Essential Card or the Service for purposes other than permitted uses, including but not limited to tampering, hacking, modifying or otherwise corrupting the security or functionality of the Service, Your Essential Bucks account will be terminated and You may be subject to damages and other penalties, including criminal prosecution where available.
8. Electronic Statements and Communications
To the fullest extent permitted by applicable federal and Florida law, this Agreement and any other agreements, notices or other communications regarding Your Essential Bucks account and/or Your use of the Service (“Communications”), may be provided to You electronically and You agree to receive all Communications from Florida State College at Jacksonville in electronic form. Electronic Communications may be posted in Connections and/or delivered to Your College assigned e-mail address. You may print a copy of any Communications and retain it for Your records. All Communications in either electronic or paper format will be considered to be in “writing,” and to have been received no later than five (5) business days after posting or dissemination, whether or not You have received or retrieved the Communication. Florida State College at Jacksonville reserves the right but assumes no obligation to provide Communications in paper format. Your consent to receive Communications electronically is valid until You revoke Your consent by notifying Florida State College at Jacksonville in writing. If You revoke Your consent to receive Communications electronically, Florida State College at Jacksonville will terminate Your right to use the Essential Bucks account.
9. Correct E-mail and Mailing Address
You agree and warrant that You have access to the Internet and to a current functional Florida State College at Jacksonville e-mail address. Florida State College at Jacksonville will not be liable for any costs You incur for maintaining Internet access.
10. Using the Florida State College at Jacksonville Essential Card Account
You may use the Essential Card for the following purposes:
- Pay for print and copy services at accepting locations on campuses
- Obtain balances online.
- Access telephone customer support.
- Add value to Essential Bucks account using a campus Payment Station, VISA/MasterCard/Discover Credit Card, debit card online or by cash at any College Business Office.
10.1 Florida State College at Jacksonville Essential Bucks Account Spending and Value Add Limits
|Minimum Value Add
|Maximum Value Add
|Minimum Transaction Amount
|Maximum Transaction Amount
11. Adding Value to Essential Bucks Accounts
You may add value to Your Essential Bucks Account via a campus Payment Station, the Quick Add Value option in Connections or via a cash payment at the Business Office.
We reserve the right to accept or reject any request to add additional value to Essential Bucks Accounts, in Our sole discretion. If any transfer of value to a Essential Bucks account becomes subject to any stop payment order or chargeback after value has been credited to the Essential Bucks account, We will be entitled to recover the full amount of the stopped or charged-back payment plus any applicable fees by deducting an equivalent amount from the Essential Bucks account.
11.1 Value Availability
Credit card, debit card and cash payments will be made available to the Cardholder immediately as the payment is received.
12. Making Purchases with Florida State College at Jacksonville Essential Card
You must have sufficient value available in Your Essential Bucks account to pay for each transaction. Each time You use Your Essential Bucks account, the amount of the transaction will be debited from the Account. You may not spend more value than You have on any given Account. Should your purchase amount exceed the remaining balance in your Essential Bucks account, you will not be allowed to complete the transaction.
13. Overdrafts and Negative Accounts
The College will suspend Your Essential Bucks account until payment on negative account balance is made in whole. All financial obligations for tuition, fees and other costs and charges of a student to all departments or enterprises of the College must be satisfied in full before the student will be permitted to receive transcripts or a diploma, or before the student is allowed to register for additional classes.
If any funds to which You are not legally entitled are credited to Your Account by mistake or otherwise, You agree that such amounts are debts owed by You to the College and authorize the College to deduct such amounts from Your Account to the extent permitted by law. You authorize the College to take this action without notice or demand to You.
14. Lost or Stolen Florida State College at Jacksonville Essential Cards
Lost, damaged or stolen cards can be replaced at Essential Card issuance stations with replacement fee receipt from a Business Office. There is a card replacement fee of $10.
If You fail to receive the pay for print or copy service for which you paid, You must dispute the issue before leaving the pay for print/copy location. Administrative staff at each of the print/copy locations will reprint or copy Your print material that either jammed, failed to print, or was not readable if Your account was charged for the cost. If you fail to notify staff at the print location of a problem, you are not entitled to a credit or refund.
16. Error Resolution
If You think Your current balance is wrong, please request the transactional history on your account from the campus business office. We must hear from you no later than 60 days after we made available the transaction history upon which the problem or error appeared. Upon review of Your transactional history, if You contend that a transaction was not made by You, then you must file a written dispute with the Campus Dean of Student Success. Because an invalid print or copy transaction requires theft of your Essential Card and Your Connections ID and password, both your Connections access and Essential Card will immediately be suspended until disputed charge is resolved. If an error has occurred, your Essential Bucks account will be credited for the amount of the original error. We will make best efforts to complete our investigation within 30 business days after the dispute has been received.
If we decide that there was no error, we will send you a written explanation within three business days after we complete our investigation.
You cannot dispute a transaction based on failure of a print job to print satisfactorily. As stated above, unsatisfactory print or copy issues must be addressed at the time of printing and at the print location.
17. Account Refunds
Eligible refunds are processed upon request and will be completed within two weeks of a written request. Refund requests must be submitted in writing to the campus business office. Refunds are sent direct deposit to the bank account listed by you as your official College refund account. To receive a refund of your Essential Bucks account balance You must:
- Complete BRSR Form 29, Request for Refund of Essential Bucks Balance.
- You must have graduated OR be withdrawn for more than 2 terms.
- Refund requests from faculty and staff are accepted at any time but limited to a total of four refunds per year.
- You must have at least $5 remaining in Your Essential Bucks account.
- You cannot owe a debt to the College. Debts owed to the College will be satisfied first before a refund is processed to You. No refunds will be made for amounts less than $5.
18. Card Replacement Fee
The College will charge You the fee set forth below. The fee will be processed by the Business Office.
- Card Replacement $10/Card
Fees are subject to change as approved by the District Board of Trustees of Florida State College at Jacksonville.
19. Cancellation or Suspension of Use
Florida State College at Jacksonville, in its sole and absolute discretion, may limit, suspend or cancel Your use of the Essential Card and/or Essential Bucks account. Florida State College at Jacksonville may refuse to issue an Essential Card or may revoke the Essential Card privileges with or without cause or notice. The Essential Card at all times remains the property of Florida State College at Jacksonville and may be revoked, suspended, deactivated or repossessed by Florida State College at Jacksonville at any time. You agree not to use or attempt to use an expired, revoked or otherwise invalid Essential Card. You agree to surrender the Essential Card to us upon request.
20. Liability for Failure to Make Transfers
If we do not complete a transfer to or from Your Essential Bucks account within a reasonable period of time or in the correct amount according to our agreement with you, we will be liable, to the extent permitted by State of Florida law, for your losses or damages. However, there are some exceptions. We will not be liable, for instances including, but not limited to, the following:
- If, through no fault of ours, You do not have enough money in Your account to make the transfer.
- If circumstances beyond our control (such as fire or flood) prevent the transfer, despite reasonable precautions that we have taken.
- If, through no fault of ours, there is a delay in transferring data between computer systems.
- If the terminal or system was not working properly and you knew about the breakdown when you started the transfer.
21. Disclosure of Account Information to Third Parties
We will disclose information to third parties about Your Essential Bucks account or the transactions You make only:
- where it is necessary for completing transactions
- in order to comply with government agency or court orders
- to carefully selected Service Providers who perform data processing, records management, collections, and other services for us, in order that they may perform those services.
- in order to prevent or investigate possible illegal activity
- in order to issue payment authorizations for transaction on the Essential Bucks account, or
- where otherwise provided by law.
22. Changes in Terms and Conditions
The College reserves the right to change the terms of this Agreement at the sole discretion of the College. Any such change will generally be effective immediately without notice to You unless We are required by applicable law to provide You with advance written notice of the proposed change. In such instances, those changes will be effective after the College has provided You with the required advance written notice following the effective date stated in such notice. If, however, the change is made for security purposes, the College will implement the change without any notice to You. If You do not accept any change to this Agreement, You have a right to terminate this Agreement in a manner provided for herein.